BS ISO 11798:1999 - Standard for Documentation Retention

BS ISO 11798:1999 outlines the essential guidelines and requirements for the permanence of documents created using various media. This British Standard is crucial for organizations that prioritize long-term documentation practices, ensuring that records are maintained for future generations in a reliable and standardized manner.

With a focus on generalities, terminology, and standardization, BS ISO 11798:1999 establishes a framework for assessing the durability and legibility of documentation, regardless of the format. It serves as a reference point for researchers, archivists, and those involved in records management, providing the foundation to optimize document longevity.

Key Features and Benefits

• Standardized Approach: Ensures consistency across different documentation formats, promoting uniformity in record-keeping practices.
• Permanence Requirements: Specifies the qualities required for documents to remain relevant and usable over extended periods.
• Versatile Application: Applicable to various types of documentation, whether digital or physical, making it a valuable resource for diverse industries.
• Enhanced Compliance: Aids organizations in adhering to regulatory and industry standards regarding documentation retention.
• Improved Record Management: Encourages best practices in documentation handling, ultimately leading to better preservation and access to critical records.

Published in February 2000 and available in both PDF and hardcopy formats, BS ISO 11798:1999 is available for £158.00. This investment not only fortifies organizational compliance but also contributes to effective management practices that ensure the integrity of important documents.

Who Should Use This Standard?

BS ISO 11798:1999 is ideal for entities including but not limited to:

• Corporations looking to enhance their document retention policies.
• Government agencies tasked with maintaining public records.
• Educational institutions needing to safeguard academic documentation.
• Healthcare providers safeguarding patient records.
• Archivists and librarians ensuring the longevity of historical documents.

In summary, BS ISO 11798:1999 plays an indispensable role in the realm of documentation. By adhering to its guidelines, organizations can guarantee that their records will stand the test of time. Whether developing internal policies or aligning with national and international standards, this British Standard is a crucial tool for effective documentation management and retention.