PAS 197:2009

Overview

PAS 197:2009 is a code of practice designed to provide guidance on the management of cultural collections. This standard addresses the principles and practices necessary for the effective preservation, accessibility, and documentation of cultural heritage items. It serves as a framework for institutions that manage collections, including museums, galleries, libraries, and archives.

Key Requirements

The standard outlines several key requirements that institutions must adhere to in order to ensure the effective management of their collections:

• Collection Policy: Institutions must develop a clear collection policy that defines the scope, purpose, and management of their collections.
• Documentation Standards: Accurate and consistent documentation practices are essential for the management of collections. This includes cataloguing, condition reporting, and provenance research.
• Preservation Strategies: Institutions should implement preservation strategies that protect collections from deterioration and damage, including environmental controls and conservation measures.
• Access and Use: The standard encourages institutions to facilitate access to collections while balancing preservation needs. This includes providing public access to collections and ensuring that items are used in a manner that does not compromise their integrity.
• Training and Development: Staff training is vital for effective collection management. Institutions should invest in ongoing professional development to ensure staff are knowledgeable about best practices in collections management.

Implementation Benefits

Adopting PAS 197:2009 can yield numerous benefits for institutions managing cultural collections:

• Enhanced Preservation: By following the guidelines for preservation strategies, institutions can prolong the life of their collections and reduce the risk of loss.
• Improved Documentation: Implementing standardised documentation practices leads to better organisation and retrieval of collection items, facilitating research and public engagement.
• Increased Public Engagement: By ensuring collections are accessible, institutions can foster greater public interest and participation in cultural heritage activities.
• Professional Development: Investing in staff training enhances the skills and knowledge of personnel, leading to improved management practices and overall institutional effectiveness.

Compliance Value

Compliance with PAS 197:2009 not only demonstrates a commitment to best practices in cultural collections management but also provides a framework for accountability and transparency. Institutions that adhere to this standard can:

• Meet Legal and Ethical Obligations: Compliance helps institutions fulfil their legal and ethical responsibilities regarding the care and management of cultural heritage.
• Attract Funding and Support: Many funding bodies and stakeholders require adherence to recognised standards as a condition for support, making compliance essential for securing resources.
• Enhance Institutional Reputation: Institutions that follow recognised standards are viewed as credible and trustworthy, enhancing their reputation within the community and among peers.

In conclusion, PAS 197:2009 serves as a vital resource for institutions managing cultural collections, providing a comprehensive framework for effective management, preservation, and public engagement. By adhering to this standard, institutions can ensure the longevity and accessibility of their cultural heritage for future generations.